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How to Setup & Program a Microsoft Teams Room in Office - SENSUS Communication Solutions - Deliver better hybrid meeting experiences
Step 2 - Then, configure your account for Teams Meetings. Step 3 - If the resource account is going to be associated with a shared device, such as Teams displays with hot-desking, turn off password expiration.
Step 4 - Lastly, assign a meeting room license so the account can access Microsoft Teams. After you create and configure your resource accounts, see Next steps to review additional setup tasks, including distribution groups, network capability, and calling. When naming your resource accounts, we recommend using a standard naming convention to the beginning of the e-mail address. This will help with creating dynamic groups to ease management in Azure Active Directory.
For example, you could use "mtr-" for all resource accounts that will be associated with Microsoft Teams Rooms. If these options aren't available in the left panel, you may need to select Show all first.
Select Add a resource mailbox to create a new room account. Enter a display name and email address for the account, select Add , and then select Close. If you want to change them, select Set scheduling options before you select Close.
Then under Booking options , select Edit. Next, assign a password to the resource account. In the panel, select Reset password. Requiring users to change the password on a shared device will cause sign in problems. Uncheck Require this user to change their password when they first sign in , and select Reset. In the Licenses and Apps section, set Select location to the country or region where the device will be installed. Then select the license you want to assign, such as Meeting Room, and select Save changes.
The license may vary depending on your organization. To change the settings of the resource mailbox, see Configure mailbox properties or use the Exchange admin center. You may also need to apply bandwidth policies or meeting policies to this account. See Next steps for more information. Connect to Exchange Online PowerShell. By default, room mailboxes don't have associated accounts. Add an account when you create a room mailbox so it can authenticate with Microsoft Teams.
If you're not in an Exchange hybrid configuration, then you can continue to the next step, Configure mailbox properties. If you're in an Exchange hybrid configuration, you need to add an email address for your on-premises domain account.
Rename breakout rooms. Room assignments in recurring meetings. Set a time limit for the breakout session. Attendance reports for breakout rooms. Start using the breakout rooms. Additional options. Tip: For additional assistance, see Breakout rooms troubleshooting guide. You can automatically assign people to breakout rooms when you create them. If you want to move people around later in the meeting, you'll have to do so manually.
To create breakout rooms, you must be a meeting organizer or presenter who's been appointed a breakout rooms manager. Choose whether you want Teams to evenly assign people to rooms Automatically or assign people yourself Manually.
In the meeting controls, select Breakout rooms. Note: You won't be able to automatically assign people to breakout rooms later in the meeting. Make your meetings more efficient by adjusting breakout room settings before they start. Meeting organizers can plan ahead by creating and naming breakout rooms, sorting attendees into rooms, setting timers, and more.
Go to Breakout rooms and select Settings. Assign participants to each breakout room if you didn't do so automatically or need to reassign someone to another room.
To assign people, you must be a meeting organizer or presenter who's been appointed a breakout rooms manager. Use the main meeting as a breakout room for these people instead. Repeat the previous steps until everyone in the meeting is assigned to a room. When you're done, select Confirm. Select Assign participants. From this window, sort people to see who's been assigned where by selecting the down arrow next to Name or Room.
Select the down arrow next to Assign and choose a room for them. If someone joins the meeting late, select Assign participants again to assign them to a room.
If you're the meeting organizer, you can delegate presenters to manage the meeting's breakout rooms. Important: Only one person can manage a meeting's breakout rooms at a time. Go to Breakout rooms and select Room settings. Select Search for presenters and choose who you want to be breakout rooms managers.
Select Room settings. Microsoft PnP. AI and Machine Learning. Microsoft Mechanics. Healthcare and Life Sciences. Small and Medium Business. Internet of Things IoT. Azure Partner Community. Microsoft Tech Talks. MVP Award Program. Video Hub Azure. Microsoft Business. So, you want to create MS Teams room within your organization.
The below steps will help guide you and your administrator with creating a MS Teams Room. Before you deploy Microsoft Teams Rooms with Office , be sure you have met the requirements. Microsoft Teams Rooms requirements. An Office Administrator is required to create a new resource account in O admin portal. We hope this has been helpful. If you require any assistance and would like to speak with one of our experts.
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